Outsourced Bookkeeping Services Case Study

Learning Links Childcare Centres

11 Childcare Centres Operating Nationally

Learning Links Childcare Group

With over twenty years experience and Centres in Auckland, Dunedin, Palmerston, Horowhenua, Taupo, Te Awamutu and Hamilton, Learning Links is a well recognised privately owned childcare operator. Learning Links educational priorities are underpinned by three key approaches - play based learning, understanding every child's 'love language" and striving to be a sustainable, zero waste organisation. Learning Links offer a safe and nurturing place for children to play and grow, through experiences and opportunities that help children develop physical, social, emotional, and intellectual skills.

With their accountants constantly needing to make adjustments and corrections, the directors recognised a need for experienced bookkeepers with accounting and tax nous.

With 11 Centres operating nationally and a group head office, the need for bookkeepers who were experienced in handling accounts for multiple branches / companies , intercompany transactions and creating and delivering consistent on-time consolidated reporting was paramount.

The budget was set to be that of no more than the current in-house admin / bookkeeper.

Key Message
Let's tidy up the books and ensure that accuracy is maintained going forward.

Key Requirements

  • Bookkeepers that could come on board and review and tidy up the accounts.
  • Cost to be same or less than having an in-house admin/bookkeeper.
  • Set up robust processes and systems to capture receipts from all 11 branches.
  • Experienced with multiple branch / company bookkeeping.
  • Implement month-end accruals to fully understand performance of business on a monthly basis.
  • Implement consolidated monthly management reporting for directors.
  • Reduce hands-on reporting time for directors and senior management.
  • Identify overall process improvements and gain efficiency.
We took the following steps to ensure a successful outcome for Learning Links Childcare Group.

  • Met with the Directors and understood the intricacies of their business and the industry better.
  • Presented a cost effective and tailored bookkeeping plan that was right for their business.
  • Worked with the directors and management to start a SOP (standard operating procedure) documentation.
  • Accessed and learnt the in-house CRM's financial reporting capabilities.
  • Implemented HubDoc to easily capture smaller receipts from all centres.
  • Analysed all transactions for the last 3 months from all centres to identify opportunities for improvements in coding.
  • Took over full bookkeeping from an agreed date.
  • Performed intercompany reconciliations to identify and fix any one side codings.
  • Set up and refined weekly reporting to directors on key elements.
  • Implemented a full suite of consolidated monthly dashboard of interactive reporting for directors and analysis via PowerBI and Xero.
  • Created a monthly management reporting pack for directors highlighting performance, trends and key product performances.
Learn & Improve
  • We continue to identify and improve processes and reporting on a regular basis.
  • We continue to add and update the SOP's for Learning Links.
Our 4 step approach ensured that all the requirements for Learning Links was achieved in a timely manner with minimal hindrance to their day to day business activities.

Learning Links is now enjoying the benefits of working with experienced multi-branch bookkeepers who are also cost-effective.

Get in touch with Intouch Bookkeeping today and find out how we can assist your business with bookkeeping as well.
✔Bank Reconciliations ✔Customer Invoices Payment Reconciliation ✔Creditor Management incl. Payments ✔Email Management ✔GST Returns

Accounting & Reporting
✔Month End Accounting & Accruals ✔Accounts Reviews ✔Meetings ✔Monthly Consolidated Management Reporting ✔PowerBI Integrated Dashboard Reporting

Software & Process
✔Xero Training ✔Excel Modelling ✔Process Improvement and re-engineering ✔Document Management Platform - HubDoc

Our Bookkeeping Approach.



How do you currently do bookkeeping? What is unique about your industry? What are your requirements? Can we see opportunities for process flow improvements? Our extensive research phase uncovers answers to these key questions which lead on to development of a plan of action specific to your business.


We analyse our findings and develop a plan to suit your budget, expectations and bookkeeping needs. Your plan is unique to your business and budget. Measurement and performance tracking are key to measure success and we work with you to develop KPI's and SLA's for your business.


We ensure that systems, logins, access to relevant systems / processes are in place prior to onboarding. We agree a date to either onboard piecemeal or fully dependent on our plan. Once onboarded we look to implement the plan of action within an agreed timeframe.

Learn and Improve

Our CANI (constant and never-ending improvement) approach ensures we always look at identifying opportunities for improvement. Our review and reporting controls ensure that any errors or omissions are picked up straight away and fixed. We aim to lessen your workload at all times so you can focus on your business.

Start Your Journey To Better Bookkeeping.

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Intouch Bookkeeping Auckland

Ellerslie, Auckland

Phone: 0800 115 188

Email: info@intouchbookkeeping.co.nz

Address: Level 1, 582 Great South Road, Ellerslie, Auckland, New Zealand

Opening Hours
Monday - Friday: 8:00 a.m. - 6:00 p.m.
Weekends & Public Holidays: By prior appointment only

Client Meetings
Client meetings are by appointment only.

After Hours Free Consultations Available.

For your convenience - we can come to you at a time suitable to you.

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